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Topic: matching partners  (Read 1734 times)
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mini_mum
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« on: January 03, 2012 06:11:45 AM »

Hi all,

I have just started organising my first swap and just wondered how people go about matching partners? I have looked around, read other posts and done a search, but can't seem to find anything specifically one how to match partners.

I know that allergies, posting requests etc are to be taken into consideration first, and the swap I'm doing should be an easy one to sort because it's the stuff and envelope one, but just wondering what else people take into consideration when making the matches, and do people pick their own partners first, or last? (was going to use me 'fill in' at the end as got swappers wanting different numbers of partners)

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World.Of.Hoard-Craft
« Reply #1 on: January 03, 2012 09:06:48 AM »

I would start with aleergies first. Some people are deathly allergic to peanuts, while others (like me) practically live inside Mr. Peanuts house.
Next, I would look for people that can only ship to a certain place. Sometimes shipping cost, or lack of Delivery Confirmation, can keep people from swapping internationaly.
If it were possible, next i'd organize based on style. Shabby Chic might not be into Gothic style. People who create in a range of styles could be paired up more easily than those with a very particular style.
Or, you can just weed out the allergies, and then put the rest of the names in a hat LOL
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« Reply #2 on: January 03, 2012 10:13:19 AM »

Take a look at this thread for some good organizer tips Smiley 
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« Reply #3 on: January 04, 2012 05:23:13 AM »

I usually match up myself last, or among the last swappers. But I can send anywhere, don't have allergies or allergens, and I'm not super particular about what I receive so I guess I'm a good wild card. Some will instead pick their own favourite partner first.

I use small cards where I write the name of the swapper, any allergies, shipping and some keywords about what they like/would want/can make. Then I just play around with those cards until I'm pleased I've got good matches. And then I double check with the full form to make sure I didn't make any mistakes.
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« Reply #4 on: January 04, 2012 09:26:51 AM »

I'm a fan of the index card method as well, it is easier to divide people up into seperate piles (just international, allergies etc) and go from there.
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« Reply #5 on: January 04, 2012 12:55:32 PM »

I do the index cards as well. Smiley  Great minds and all!

I always sort by shipping preference first and then look at what they want/make and allergies.

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dreadlocklove
« Reply #6 on: January 04, 2012 04:07:47 PM »

The swaps I organize are really small so no index cards are needed for me!

Allergies and shipping restrictions are important to note but I otherwise take a quick peak at participants' Pinterest/Wists lists to try to get a feel for who they are.  I pretty much match people up in my head and then send out the partner information.
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« Reply #7 on: January 28, 2012 09:03:16 AM »

I put all of the swappers into a spreadsheet that has several columns with standard values that can be quickly sorted and searched.

For example, this is what I use for the hoopla swap...

- Username
- International shipping required (Y/N)
- International shipping willing (Y/N)
- Allergies (Y/N)
- Allergens (Y/N)
- Skill (Embroidery/Cross-Stitch) - this is if the swapper does embroidery or cross-stitch
- Preference (Embroidery/Cross-Stitch) - this is if the swapper wants to receive embroidery or cross-stitch
- Themes

Once I have data for everyone, I usually take care of the shipping requirements first, then those with allergies and then everyone else. I do searches on themes they have provided to try to match them to a partner with similar tastes.
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« Reply #8 on: February 03, 2012 06:25:31 AM »

Here's how I would (and will when I orginize my first swap)

Allergies/ Allergens
International shipping require/ is someone willing
Crafts the person can do/ what someone wants
Personal likes (colors and such)

I would sit down with a notebook and list everyone and start actually pairing people together on paper and start writing down who couldn't be together because of allergies and international shipping. Then I'd take peole who can be pairred together and slowly work on getting everyone the best partner.
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« Reply #9 on: February 05, 2012 07:53:30 AM »

Here's how I would (and will when I orginize my first swap)

Allergies/ Allergens
International shipping require/ is someone willing
Crafts the person can do/ what someone wants
Personal likes (colors and such)


That's my order of operation too!

I also use index cards cut in half to match people. I like being able to move them around and all have the info in front of me.

As someone with allergies I try to list what sets me off according to the swap (if it's for washable items vs snacks and treats, for example). I really appreciate it when an organizer pm's me if they need clarification or ask if I could ship overseas if I initially said no. I much prefer that to having to ask for a different partner after they've been posted because mine had allergens that would send me to the hospital. Allergies can be very serious.
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